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Step 2: Identify Existing Data and Obtain Data Results

Activity 1: Appoint the Data Subcommittee

The State Leadership Team appoints a Data Subcommittee consisting of agencies representing the key service stakeholders from Step 1. The Subcommittee's purpose is to identify data sources and obtain actual results. Responsibility of tasks will be assigned to Subcommittee members with subsequent reporting at monthly review meetings. Meeting minutes will be recorded for aid in this process.

Agenda

A sample agenda for an initial Subcommittee meeting is available to download as a Word Document (10K) and is provided below for review.

 

Sample Agenda for Initial Subcommittee Meeting

Sample Agenda for Initial Subcommittee Meeting

Step 2: Identify Data Sources and Obtain Data Results

Date:

Location:

Attendees:

Review past minutes:

Meeting Purpose:

Begin the process of understanding existing data pertaining to the M&M indicators for the CSHCN outcomes.

Agenda:

  1. Identify the various partners who potentially collect data pertaining to the CSHCN outcomes.
  2. Determine the specific data source (i.e., survey, enrollment, encounter data).
  3. Identify the target population for the data.
  4. Determine how frequently the data are collected.
  5. Determine the format by which the data are available for analysis (e.g., paper files, computerized system used).

Outcome for the meeting:

  1. Delegate individual responsibilities for reviewing existing data sources.
  2. Set due dates for future meetings.

Next steps:

  1. The M&M Data Subcommittee develops procedures to obtain data results based on the identified data sources.

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